The Project Administration Specialist plays a vital role in supporting BravoZulu’s operational and corporate functions. This position provides comprehensive administrative support to leadership and project teams, ensuring effective coordination of documentation, scheduling, procurement, and compliance. It is well-suited to individuals with experience in public service, military operations, or complex project environments.

Essential:

• Post-secondary education in administration, business, public policy, or a Minimum 3 years of experience in administrative or project coordination roles 

• Strong organizational and time management skills with attention to detail 

• Proficiency in Microsoft Office Suite and project management tools 

• Excellent written and verbal communication skills 

• Experience working with diverse teams and stakeholders 

Desirable: 

• Familiarity with Department of National Defence (DND), Canadian Armed Forces (CAF), or other public sector operations 

• Veteran status or experience supporting military or government organizations

• Bilingualism (English/French)

• Knowledge of ISO standards, ERP systems, or project management software

• Maintain and organize project documentation, records, and reporting in accordance with company and client standards 

• Support procurement processes including vendor communications, purchase orders, and invoice tracking

• Coordinate meetings, calendars, travel logistics, and deployment planning 

• Assist in preparing presentations, briefings, and correspondence for internal and external stakeholders 

• Monitor project timelines and deliverables, flagging risks and supporting mitigation efforts

• Ensure compliance with contractual, regulatory, and organizational policies

• Liaise with internal departments and external partners to facilitate smooth project execution